Please read this information carefully and contact the NDS Help Desk with any questions at 1-866-789-7590 or ndshelpdesk@usa.childcareaware.org.

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Version 3.4.7 Release Notes
November 29, 2018

The following fix has been applied to the TTAM agency application:

• A bug that was interfering with the ability to find and add a Position to a Person within the Employment section of TTAM has been fixed.

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Version 3.4.6 Release Notes
November 16, 2018

The following fix has been applied to the TTAM agency application:

• A Health and Safety content type option has been added to the training data entry screens.
• The Health and Safety content type is also searchable in Custom Search and Reports.
  

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Version 3.4.5 Release Notes
December 2, 2017

The following fix has been applied to the TTAM agency application:

• The 'TA Initiative Stats' report has been updated so that users can increase the maximum episode count returned in results from 1000 to 5000 and 10000.

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Version 3.4.4 Release Notes
September 9, 2017

The following fixes and enhancements have been applied to the TTAM agency application:

• When a Trainee has been granted a 'Person Manager Role' in the Employment Position record and the Position is ended or removed, the Person Manager Role is removed from the record.
• After a Self Study Training Session has been created and the record has been opened to edit, the 'Start Date', 'End Date', and 'Session Type' fields are visible and can be edited by the user.
  • Changing the session type away from 'Self Study' to another value and setting the 'Single Date' setting is not allowed. This is because 'Single Date' sessions require a training session event record to be set to designate the session time and location.
  • Changing the session type away from 'Self Study' to another value and leaving the 'Single Date' setting unchecked is allowed. This treats the updated training session record as a 'Multi-Date' session.
    
• 'Agency Profiles' are now available under 'Administration' -> 'Custom Data Elements' that allow the Agency Administrator to configure the header and footer text of the 'Training and Education Report' and the 'Technical Assistance Report' options that are available for portal users.

The following enhancements have been applied to the Trainer/Trainee portal, New Hampshire Registry Portal and the Alaska Registry Portal:

• The 'Trainee ID' field is visible on the trainee's 'General Information' page. This is a read-only field and will display the system generated Trainee ID/Person ID field value.

The following enhancements have been applied to the New Hampshire Registry Portal:

• The 'My Team' page listing has been updated to include the 'Employee Listing' separated by facility location. When a portal user has been selected as the 'Person Manager', they will be able to view a list of Trainees that have been connected to the facility through the Trainee Employment Position record.
• A 'View Team's Professional Development' link has been added above each 'Employee Listing'. This link allow the portal user to view completed trainings from the employee's record. The listing includes the employee's start date, position, the total count of trainings completed, the total number of completed hours, and an option to view the employee's record. The listing can be filtered by 'Content Type' or training completion date.
• The Team Professional Development Summary can be saved as a PDF, or emailed through the portal.
• Selecting 'View Team Training Summary' at the bottom of the 'Employee Listing' will provide the user with a training summary that includes all facilities for which 'Person Manager' access has been assigned.

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Version 3.2.0 Release Notes
April 15, 2017

The following enhancements have been applied to the TTAM agency application:

• The Training Session Registration page has been updated to include the registered Trainee's Phone Number and Email Address; the Fee Discount and Discount Settings fields have been removed.
• The Trainee Position record now includes the Employer License ID field. The Employer License ID field has also been added to the Custom Search functionality. The Employer LIcense ID is automatically populated when a Care Facility is selected as the Employer in all TTAM related applications.
• A 'Canceled' indicator has been added to the Training Calendar events listing located under the calendar view in all TTAM related applications.

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Version 3.1.2 Release Notes
March 18, 2017

The platform has been upgraded to counter severe security threats.

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Version 3.1 Release Notes
February 18, 2017

The following fixes and enhancements have been applied to the TTAM agency application:

• A bug with the Online Training Calendar has been fixed;
• More functionalities have been added to the Custom Search utility. You can duplicate a saved search, and you can undo changes;
• The Early Care and Learning Facility Search page now includes Primary Contact First Name and Primary Contact Last name of the facility. These fields reflect the NACCRRAware Provider record's First and Last Name fields on the General page;
• The Training Facility Drop Down field now defaults to a null value and it is a required field;
• You can now search by "Previous Last Name" on the person and trainee search pages;
• "Certificate Title" has been changed to "Certificate Name" on the person data entry pages and custom search;
• Somali and Swahili languages have been added for tracking on the person records;
• The "Add child care facility name to project name" option is now available in the Early Care and Learning Facility Data Entry - Add new TA Project page.

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Version 3.0.5 Release Notes
January 28, 2017

The following fixes have been applied to the TTAM agency application:

• A bug that was preventing the upload of .docx files has been fixed.
• The Verification Method sections on the Trainee record will now autopopulate the Verification Date and Verifier Name when used.

The following enhancements have been applied to the Trainer/Trainee portal:

• The Trainer/Trainee portal application has been upgraded to conform to the latest technologies. This will result in improved performance.
• The Trainer/Trainee portal has been updated to enhance user experience. The portal allows non-agency users to login and update their own information. They can manage training registrations, generate transcripts, register or withdraw from courses, along with other functionalities.

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Version 3.0.0 Release Notes
December 17, 2016

The following enhancement has been applied to the TTAM agency application:

• The TTAM application has been upgraded to conform to the latest technologies. This will result in improved performance.

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Version 2.22.1 Release Notes
October 22, 2016

The following enhancements have been applied to the TTAM agency application, and the New Hampshire and Alaska Registry Portals when applicable:

• A bug fix that resolved errors when uploading JPEG files.
• Removes the person manager role when removing an employment record granted the person manager role.
• Provides better error reporting for password reset problems.

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Version 2.22 Release Notes
October 15, 2016

The following fixes and enhancements have been applied to the TTAM agency application:

• A bug that prevented the execution of long queries has been fixed.
• A bug that prevented saving lengthy file names has been fixed.
• A bug that allowed incorrect setting of username for createdBy and modifiedBy fields when creating or updating practitioner application records.
• The 'Country' field has been updated to include a list of ISO countries for selection.

The following fix has been applied to the New Hampshire and Alaska Registry Portals:

• Inactive users are no longer able to login to the portal.

The following enhancements have been applied to the New Hampshire Registry Portal:

• Functionality that provides the ability to integrate state trainings in Registry Portal Training Calendar.The User Agency Update Form page now includes checkboxes entitled “Registry State Training Calendar” and “Registry State Training Search”. Selecting these options allow trainings from other agency databases to be included within the state in the Registry Portal training calendar and the Registry Portal training search function. Different agencies can specify the color that will be used to display their trainings in the Registry Portal training calendar by entering in an appropriate value in the Training Display Color field.

• Functionality that provides read-only access to employee training history to identified care facility directors. Care facility directors, administrators, non-administrative owners, teacher directors, and family child care providers can view their current employee data from the NH Registry Portal if they are given the Person Manager role by agency administrators in the TTAM Agency application. Agency administrators can grant Person Manager role by going to the position view page. Selecting the “Grant Person Manager Role” option will allow the grantee the capability to view the current employee data from the NH Registry Portal. If the selected person has been granted the Person Manager role for the given care facility, agency administrators can select the “Remove Person Manager Role” to remove the Person Manager role. NH Registry Portal users with the Person Manager role will see an option to view “My Team” upon logging in to the registry portal. Clicking the “My Team” menu will display all the persons managed by the registry user, based on the Trainee Employment connection to the Care Facility.

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Version 2.21 Release Notes
July 16, 2016

The following enhancements have been applied to the TTAM agency application, and the New Hampshire or Alaska Registry Portals when applicable:

• Training registration credit card processing function added to public agency training calendars in the TTAM Agency application.  Setting the "Agency Credit Card Payments" setting activates this function.
• Generic credit card processing function added to the Data Entry menu under Miscellaneous Data section in the TTAM Agency application.  Setting the "Agency Credit Card Payments" setting activates this function.
• Training registration credit card processing function added to the NH Registry Portal application.  Setting the "Registry Credit Card Payments" setting activates this function.
• Details of TA Receipts are now viewable from the NH Registry Portal application.  
• Training session display color legends have been added to both the top and bottom of training calendars in the TTAM Agency, NH Registry Portal, and AK Registry Portal applications. 

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Version 2.20 Release Notes
June 18, 2016

The following updates have been applied to the TTAM agency application, and the New Hampshire or Alaska Registry Portals when applicable:

Enhancements:

• To allow for a more efficient Training Session Registration process, agency users are now able to manage multiple training registration records at a time. A checkbox for each registered Trainee is available on the Training Session Data Entry Registration page. When an agency user takes action against multiple training registration records using the Status options located below the Training Session Registrations, that action is applied to each of the selected registration records.
• The ability to allow agency Administrators to set alternate color codings for their Training Sessions. These color codings become visible in the Training Calendars in the TTAM Agency and NH Registry Portal applications.
• Agency Administrators can now activate a setting that does not allow duplicate emails when creating new Person records. This feature is activated for an agency using the “Unique Email Required” option in the agency settings.  Unique emails are required when creating a new Person record in the TTAM Agency application or when registering for a new user account in the NH Registry Portal or AK Registry Portal applications.
• Alternate Contact Information for Trainings and Training Sessions can now be entered. TTAM Agency application allows agency users to designate an alternate contact at the Training or Training Session levels. If there is no Alternate Contact set at the Training Session level, TTAM Agency and NH Registry Portal applications use the contact information set at the Training level. If there is no Alternate Contact set at the Training level, TTAM Agency and NH Registry Portal applications use the Training Coordinator email set for the agency. The Training Session Detail Information page and the training registration emails generated by the TTAM Agency and NH Registry Portal applications now contain the section titled “Contact Information” and will include the contact information as described.
• NH Registry Portal users that are TA Recipients are now able view TA Receipts within their account under 'My Record', then 'Technical Assistance.'

Fixes:

• An update has been applied to TA Episode records that allows the 'Classroom' selection to be updated once an original selection has been saved.
• An update has been applied to the handling of custom checkbox fields when the custom checkbox fields are configured to be included in the search form.

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Version 2.19.0 Release Notes
May 7, 2016

The following updates have been applied to the TTAM agency application and the Alaska Registry Portal:

Fixes:

• A Training Session ‘Status’ will correctly represent a full session when the ‘Maximum Capacity’ has been reached.

Enhancements:

• The Trainee Employment Position record allows the ‘Select Care Facility’ option to be available for all custom Employer Type options (except CCR&R) when selecting an employer.
• An automatic registration status change will occur for the earliest wait-listed registration when a spot opens up in a Training Session.  A spot becomes available if a pending or enrolled registration moves to the withdrawn status or is removed, and the Training Session has not yet started.  The earliest wait-listed registration is moved to the pending status.
• The Trainee Training Transcript Search default number of ‘Items Per Page’ has been set to 50.
• The Alaska Registry Portal has been updated to allow registry users to see only the ‘Select Care Facility’ option; and only ‘Active’ Care Facilities will be included in the search results.

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Version 2.18.1 Release Notes
April 30, 2016

• All TTAM pages have been updated to reflect Child Care Aware of America's vision for NDS to advance as the National Data System for Child Care. Updates include placement of the new logo, color scheme, and contact information for the NDS Help Desk.;

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Version 2.18.0 Release Notes
December 25th, 2015

• TTAM application has been migrated to the CLOUD. Benefits of the CLOUD migration application will have
• Scalability: Relying on a cloud-based infrastructure means that organizations are able to cope with greater flexibility and agility
• Fully utilize hardware: Cloud computing brings natural economies of scale. The practicalities of cloud computing mean high utilization and smoothing of the inevitable peaks and troughs in workloads. Workloads will share server infrastructure with other organizations' computing needs. This will allows the cloud-computing provider to optimize the hardware needs of its data centers. This will also improved performance, including reduced time to generate reports and complete basic functions
• Increased data security, including improved disaster recovery capabilities and reduced risk of data breach
• Increased capability to expand and enhance functionality through integration with new technologies

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Version 2.17.1 Release Notes
December 19, 2015

The following enhancements and fixes have been applied to the TTAM agency application:

• Users can now enter credit based courses completed beyond 2014.
• Updates to the latest Struts2 version 2.3.24.1 to fix security vulnerabilities.

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Version 2.16.0 Release Notes
July 27, 2015

The following enhancements and fixes have been applied to the TTAM agency application:

• TA Episode custom fields have been added to custom search functionality.

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Version 2.15.4 Release Notes
July 18, 2015

The following enhancements and fixes have been applied to the TTAM agency application:

• Agency users have three additional custom fields for use with the training session data. These custom fields have also been added to the Custom Search functionality.
• Additional web service APIs have been created for the following tables: trainer, trainer_contract, cda_data, training_credit, cliactionlog, pdractionlog, cliaddress, and address.
• Added 'Description' column to the TA Project and TA Specialist search results.

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Version 2.15.3 Release Notes
May 27, 2015

The following enhancements and fixes have been applied to the TTAM agency application:

• An enhancement to the attachment utility has been updated to allow the user to upload files that are up to 3 MB in size.
• Agency users can now update a person's status to pending, inactive, deleted or active.
• Updated to set MIME type of attachments based on uploaded file extension.
• Setting of training agency for trainings is working properly.
• A Fix in employer's address information entered in NACCRRAware to transfer over when creating or updating position records.
• A fix in the Training Registration form search for agencies that use registration custom fields.

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Version 2.15.0 Release Notes
May 2, 2015

The following enhancements and fixes have been applied to the TTAM agency application:

• API has been created for the tables Training_session,Training_Session_event,Registration

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Version 2.14.5 Release Notes
March 22, 2015

Compatibility view issues resolved in Internet Explorer versions 9, 10 and 11.
This version applies a fix to menu bar and sub menus display in Internet Explorer, Chrome, Safari and Firefox.

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Version 2.14.4 Release Notes
February 28, 2015

The following enhancements and fixes have been applied to the TTAM agency application:

• Training Registry (TR) applications can be awarded credentials, and the Credential record is added to the associated Person. A TTAM Administrator must first activate the setting to allow this feature.
• The Person Credential record has several new fields: Custom Endorsements (configured by the TTAM Administrator), Request Type and Request Date. New Credential Status values of Pending and Not Awarded have been added.
• Practitioner Application Expiration Date has been added to the custom search field selection.
• Affiliate Type, Affiliate Provider, and six custom fields have been added to the various TA Episode data entry pages, and the search and search result pages. The TA Episode affiliate types are captured as custom values and hence can be customized by agencies. Each of the custom affiliate types can themselves be represented as custom values to represent the associated TA Episode affiliate provider. Please note that these TA Episode affiliate types are not the same as the Training Session affiliate types.
• "Canceled" and "No-Show" have been added to the Episode Status field.
• "Burmese" has been added to the primary and secondary languages.
• Six TA Episode custom fields have been added.
• "Reflection" and "Goal Setting and Planning" have been added to the Episode Activity Type drop down list.
• Two new customizable fields have been added to the TA Episode page: "Broad Strategies" and "Intensity Level".

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Version 2.11.1 Release Notes
November 1, 2014

The following enhancements and fixes have been applied to the TTAM agency application:

• Training credit content areas can be customized to match state core knowledge areas. During the customization process, the TT Administrator needs to map the new custom content area to either a CDA content area or a NACCRRA content area. Training records will need to be updated after the customization is complete. The custom content areas will appear in reports and training transcripts for new training sessions created after that point in time. Existing training sessions will continue to report the previous CDA or NACCRRA content areas.
• Six new custom fields have been added to the Training record. They appear on the Training General page after the TT Administrator configures/customizes them and can be added to custom search queries and custom reports.
• Online trainer/trainee portal registration email confirmations contain a valid link for setting the user password when the user name contains a space.
• A bug in the custom training session fields that affected data when the field type was changed has been fixed.

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Version 2.10.2 Release Notes
October 4, 2014

The following fixes have been applied to the TTAM agency application:

• Institution Category can be set as a required field for data entry in the agency settings options under My Profile > User Agency.
• Notes fields from various data entry screens have been added to the custom search query and report field selection screens.
• The Application Settings field has been added to the Practitioner Application custom search query and report field selection screens.

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Version 2.9.9 Release Notes
August 7, 2014

The following fixes have been applied to the TTAM agency application:

• The Person Attachment utility allows a user to edit the attachment record (document type, document name and document description) without the need to upload the attachment again.
• The Person Action log has a setting to allow the action to be visible in the trainer/trainee portal.
• Practitioner Track Type has changed from Regular Track to ECE Track.
• Person custom fields have been added to Training Registration, Training Session and Registration Payments custom searches.
• Private training sessions will be indicated when viewing the agency training calendar.

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Version 2.9.5 Release Notes
July 21, 2014

The following fixes have been applied to the TTAM agency application:

• A Training Calendar search filter has been added. This allows the TT user to select criteria for which to display training sessions when viewing the Data Entry calendar.
• A training registration window has been added to the Training Session data entry page. This allows the TTAM user to set a date range for which registration can occur and removes training sessions from the Online Training Calendar (OTC) when the registration window is closed.
• The Person Previous Last Name field has been added to the custom search fields.
• In the Person Education record, the value Occupational Therapy in the Major field is spelled correctly.
• The TA Evaluation Tools selection has been revised so that only those TA evaluation tools that are associated with the TA initiative (the TA initiative covering the TA project for which evaluation is being made) are available.
• Three new fields were added to the Institution database table: ExtSourceName, ExtSourceRefId, and Website.
• As part of our suite of services we have continued the development of our web services with regards to the provider data set. Web services are customized for an agency, and in this release the following searches were developed: provider detail, provider list, and provider name auto complete. A web service is an application that can be accessed remotely using different XML-based languages. Web services are different from ordinary websites because of the type of interaction they provide. Keep in mind a web service is different than how we normally interact with websites and require highly technical expertise to access. For more info on setting up custom web services for your agency, please contact the NDS Help Desk..

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Version 2.8.9 Release Notes
March 2, 2014

The following fixes have been applied to the TTAM agency application:

• Several fields in the Person certificate custom search can be queried correctly including Recognized Hours, Certificate Title, Certificate Issue Date, Certificate State, Certificate Business Credits and Total Certificate Hours.

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Version 2.8.3 Release Notes
December 21, 2013

The following fixes have been applied to the TTAM agency application:

• An enhancement to the completion date feature. The training session Completion Date will reflect the date the registration is changed to "Complete" for Self Study sessions. All other registrations will reflect the session date as the completion date.
• Two Standard Custom Search queries have been added to the Registration Payments:
  • Training Registrations without Payment: This report provides a listing of training registrations that do not have any associated payment records.
  • Training Registration Payment Information: This report provides a listing of all training registration payment information for training sessions held on a given date with training name starting with the given string. Session date is required but training name can be left blank.
• Custom Employer Type has been added to custom search query field selection screens where appropriate.

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Version 2.8.2 Release Notes
December 5, 2013

The following fixes have been applied to the TTAM agency application:

• A fix to the Person record Attachments functionality.
• A fix in custom search functionality so that special characters display correctly when exported.
• An enhancement in custom report functionality that allows users additional options for exporting report data.

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Version 2.7.0 Release Notes
November 17, 2013

The following fixes have been applied to the TTAM agency application:

• Training Session: Self Study Completion Date can be edited to reflect the date the trainee completed the training.
• Apostrophes in fields such as Business Name have been commented out and no longer create issues.
• Copy and pasting text from another document such as Microsoft Word converts special character code to plain text.
• Patch for Struts2 security vulnerability.
• Training certificate generation function allows users to select the desired certificate in the Training Registry.

The following fixes have been applied to the Trainer/Trainee portal:

• Email Transcript function works properly.
• Self employed removed from Employer Type field.
• Private Sessions are not displayed in the training search results.
• Training search results display correctly for December training events.

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Version 2.6.5 Release Notes
September 29, 2013

• TTAM Users can add mass actions in addition to TTAM Administrators. A double verification process will occur to ensure the agency user applies the mass actions correctly before completing.
• Date fields have been updated and include a new date selector feature to work in Internet Explorer 10. To activate the calendar picker functionality, click in the date field.
• Inactive custom fields can be set to Active and customized without error.

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Version 2.5.3 Release Notes
July 27, 2013

• Users with TTAM Administrator access only are able to update the agency information form if prompted and save with their login password.
• The Person Phone and Alt Phone fields allow the user to enter 8 characters as long as there are 7 digits (numeric characters).
• The Person Phone and Alt Phone fields allow differently formatted phone numbers like "000-000-0000", "000.000.0000", "000 000 0000" or "0000000000" to match when a user is searching for the person record.

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Version 2.5.2 Release Notes
July 13, 2013

• Users will be able to add Mass Action Logs to Trainers, Trainees, and Practitioners,
• Primary and Secondary Topic has been added along with Sub-Topics to TA Episodes
• Subject Type has been populated to correspond with Primary, Secondary and Sub-Topics.
• Agency Administrators can customize and add additional Primary, Secondary and Sub-Topics.
• Web Services enhancements:
  • New fields to care facility search service.
  • New services for viewing and updating provider attributes.
• Added the Employment field to Training Registration Custom Query.
• A bug that prevented person record from properly appearing in the Early Care and Learning Employee List has been fixed.
• A bug fix that prevented a person's attachment to be deleted has been fixed.

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Version 2.4.2 Release Notes
April 23, 2013

• The problem with preset city and county values in person update form has been fixed.
• The SSN and birthdate requirements for TTAM agency and registry portal applications are seperated.
• Populates Street1 and Street2 fields in the employment forms when user selects agency, care facility, or institution as employers.
• Fixes the employment upgrade bug.
• Adds Street1 and Street2 position fields to custom searches.
• Adds the capability of updating person type in System Admin pages.
• Removes the link to person page for Early Care and Learning Facility primary owners.
• Allows users to update the practitioner application expiration date.
• Adds web service specifications
  

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Version 2.4.1 Release Notes
March 29, 2013

A bug in the standard training roster report has been fixed. All registration statuses are reported.

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Version 2.4 Release Notes
March 9, 2013

Data Entry Enhancements

• Person Data Entry Enhancements:
  • The Region field on the Person General page has been expanded to accept up to 50 characters.
  • The Person Demographics page has been renamed to Personal Information.
  • Primary and Secondary Language and Preferred Language for Learning fields have been added to the Person Personal Information page.
  • A configurable Other Languages field can be added to the Person Personal Information page. This must first be configured by the agency Database Administrator.
  • The Employer Type field has been changed to Custom Employer Type. This field can be configured by the agency Database Administrator to contain similar values to the original Employer Type and custom types added.
  • The Employment page has been updated to identify primary positions and separate current positions from previous positions.
  • Custom fields can be added to the Person and Training Registration pages. These fields must first be configured by an agency Database Administrator.
  • Custom Employer types and Institution records can be used on the Employment, Education, License, Credential, and Certificate pages.
  • A checkbox option has been added to the Employment Hourly Wage field for Unknown/Declined to Respond.
  • An Attachments page has been added to the Person record. Documents specific to the Person can be uploaded.
  • The Action Date field on the Action Log screen can be edited.
• A Last Viewed menu item has been added to allow users to view the last Person, Trainee, Trainer, Training, Training Session, Training Facility, Institution, Care Facility, TA Initiative, TA Project, TA Episode, and TA Specialist record viewed by the user in the current session.
• A Self-Study Session Type has been added to Training Sessions.
• The drop-down list of Training Facilities on the Training Session page is alphabetized.

Administrator Enhancements

• Configurable field enhancements:
  • Additional Custom Employer values available for the Employer Type field.
  • An Other Languages field added to the Personal Information screen.
  • Custom fields added to the Employment, Person, and Training Registration screens.
  • Agency Administrators can see Advanced settings on custom fields.
• The Institution Selection Search on the Education, License, Credential, and Certificate pages modified to be more user friendly.
• "Please Select" added to custom drop-down fields to indicate that no value has been chosen ("null").
• Mass action log feature added.
• Several setting options have been added to the Agency Info page including birthdate required, SSN required, email required, and online registration email. Training coordinator email can be added to receive confirmations of online registrations.
• TTAM sync reports have been created so that NDS staff can help agencies compare TTAM data and configurations prior to a merge.

Custom Search/Custom Reports.

• Additional fields, including text fields, have been added to Custom Search/Reports so that the choices on the Custom Search/Custom Reports screens match the Data Entry screens.
• Custom field values appear in a drop-down list on the Custom Search screen.
• Trainee Employment Information has been added to the Training Registration Custom Search/Custom Reports and the Training Registration Payments Custom Search/Custom Reports screens.
• Custom Search Results display date fields as yyyy/mm/dd so that sorting results by dates works as expected.
• Handling of joined tables related to person, trainer, trainee, and training Custom Searches has been improved.
• Users can select the state abbreviation from a drop-down list when building a Custom query using a state field.
• Users can modify an existing saved Custom Search and save it with the same name.

Trainee/Trainer Portal and Online Training Calendar

• Trainees can register online through the online training calendar.
• Emails generated by the Trainer/Trainee Portal and Online Training Calendar contain local agency contact information instead of NDS Help Desk contact information.
• Training search results can be sorted by clicking on column headers.
• A "Back to Results" button on the Training Session Information screen will take trainees back to their search results.
• The Online Training Calendar only displays the Training Facility Address as opposed to additional information in the Training Facility record that may only need to be viewed/used by agency users.
• The Sort Order choices on the online training calendar match the fields shown in the results.
• Trainees can search for trainings by city.
• The Training Facility city has been added to the Training Session Information page.
• A Back button has been added to the Training Facility screen so that trainees can easily navigate back to the previous page they were on.

Bug Fixes

• The Other value works as expected for the City, County, and Region fields on the Institution Data Entry screen.
• The Region field on the Training Facility screen works as expected.
• The phone number field on the Trainer Experience page has been expanded to 8 characters to allow for a hyphen in the phone number.
• The Training Facility Location field on the Training Session screen is properly labeled when the user saves a Training Session record.
• A bug that sent multiple emails to trainees when a training session is cancelled has been fixed. Trainees will only receive one training session cancellation email.
• A bug that allowed users to see Person records with local/statewide visibility that are outside the user's service delivery area/state has been fixed.

Training Registry

• Bug that allowed users with Training Registry Viewer security to edit Training Registry records has been fixed.
• When adding a new Institution record and selecting "Other" for City, County or Region, users have a text field in which to enter the value.
• Fields marked with an asterisk on the Practitioner Education screen function as required fields.
• The External Training page was renamed to Documented Training and users can add trainer information to this page.
• Custom fields have been added to the Practitioner page.
• College courses on the Credit-Based Courses can be converted from Semester to Quarter hours.
• The Last Viewed menu also allows users to view the last Practitioner, Practitioner Application, and Practitioner Evaluation viewed by the user.

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Version 2.3.10 Release Notes
September 6, 2012

This release allows Application Administrators to conduct Sync Reports to compare the configuration of two databases.

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Version 2.3.9 Release Notes
April 7, 2012

• The training portal geocoding service was switched to Google Maps API Web Services. All trainees creating new records in the training portal will be geocoded with this new service.
• When adding a new Institution record and selecting "Other" for City, County or Region, users now have the text field in which to enter the value.
• A bug that generated multiple emails to the same trainee when a training session is cancelled has been fixed. Trainees will only receive one cancellation notice via email.
• When cancelling a training session, email notifications that are sent to registered trainees will add the trainee email addresses to the Bcc field. This masks each individual's email address from others that are also receiving the cancellation notice.
• A bug that duplicated episode data on the TA Episode query results has been fixed. Each TA Episode will now report one time.
• A new TA Projects custom search query has been added: TA Project Episodes Summary.

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Version 2.3.5 Release Notes
March 3, 2012

Person record mapping was switched to Google Maps API Web Services.

A bug that limited the number of characters in the city field on the Agency Update form was fixed.

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Version 2.3.4 Release Notes
December 17, 2011

The agency update form was upgraded to include several new fields and to house it in User Management. Administrators can now access and submit updates to the Agency information page any time, previously found under the NACCRRAware Administration tab. The new fields include Member ID, Organization Name, Program Name, Employer ID Number, and Number of Offices.

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Version 2.3.3 Release Notes
November 18, 2011

The Attachments link has been removed from the Person record to fix a bug.

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Version 2.3.2 Release Notes
October 22, 2011

A new configurable field has been added to the Training Registration page.

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Version 2.3.1 Release Notes
September 21, 2011

A bug has been fixed in the Person Employment section regarding the Position Type field for Family Child Care Providers.

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Version 2.3 Release Notes
September 12, 2011

Custom Search

• Custom Searches have been reconfigured to be more user-friendly and streamlined. The former Training Tracking searches have been broken down into the following categories: General, TT, and Misc.
• Technical Assistance Custom Searches have been added to allow users to create custom reports for TA Initiatives, TA Projects, TA Recipients, and TA Specialists.

Data entry search results can be sorted by clicking on the column header.

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Version 2.2 Release Notes
March 28, 2011

Data Entry

Added Web Address field to Training Facility Data Entry screen.

Updated Person Education creation and update forms to only require the setting of achievement date on selected education.

Added ability to sort data entry search results by clicking on the column header.

Training Sessions will now sort in reverse chronological order so that newer sessions are listed first.

Removal of dependent data from records is now required before they can be deleted. Users will receive a message prompting them to delete dependent data before removing a record (for example, deleting training registrations before deleting a training session).

Added a new registration status "On Hold". Registrations in the "On Hold" status do not get counted toward the Maximum Enrollment of a Training Session.

Fixed trainee search for registrations to include additional search fields and to properly handle search scope. Local search scope now restricts the search to those trainees whose home agency id is set to the agency user's agency id. State scope now restricts the search to those trainees whose state matches the state of the agency user's agency.

Renumbered the TA project phase values to allow the Recruitment Phase to sort ahead of the Initiation Phase.

Agency Administrators can remove Trainer Experiences if needed.

The link to Create a New Child Care Facility has been removed since the Care Facility Creation Form is not yet configured to properly create Care Facilities so they are accurately filed in NACCRRAware.

Removed the display of "null" from the care facility search results and removed the link to the primary owner record if the primary owner is set as null or if the primary owner is one of excluded person types (IMM user, care center provider, etc.).

Statewide Training Calendar

Implemented the state training calendar function. States that are using TTAM can now compile the trainings offered by all CCR&Rs using TTAM within that state.

Custom Fields

Added custom field functionality by creating five custom fields for use with training session screen. Users will create Custom Values and then assign them to Custom Fields as needed.

Custom Queries

Added Institution information to Person Education, Person License, Person Credential, and Person Certificate custom queries.

Added additional custom query types to include trainee licenses, trainee credentials, and trainee certificates.

Added region field to appropriate custom queries.

Added all fields on the Trainee General page to the "Custom Query Result Fields Selection Form" and the "Custom Query Condition Fields Selection Form" for Trainers, Trainees, and Persons.

Bug Fixes

Fixed a bug when adding an employee from the Care Facility Employees listing page. The Care Facility type (either Family Child Care Provider or Child Care Center) is now accurately recorded when employment is created on the Care Facility Employees page.

Removed three custom data types: Trainer Job Title, Position Title, and Training Type. These are not used within TTAM and should not have been available for agencies to customize.

Fixed a bug that prevented data from accurately saving for Child Care Facilities that did not have the License Capacity, Age Group From, and/or Age Group To data in NACCRRAware.

A bug was fixed that prevented proper handling of Person records that did not have an associated User Name. TTAM requires the entry of User Name when creating Trainee or Trainer records. TTAM requires the entry of user name when updating a person record that does not have an associated User Name. An error message prompts a user to enter a User Name when trying to save a Person record without a User Name.

A bug was fixed that prevented the Start Date and End Date to work as expected when setting user roles.

User Roles

Fixed TA specific links within Early Care and Learning Facilities, Classroom, and Common Resource pages so that they are available to only TA users.

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Version 2.1.5 Release Notes
December 18, 2010

Data Entry

Users can add new care facility employees from the care facility employees listing page.

The child care facility's city, county, and phone numbers automatically populate from NACCRRAware data when a child care facility is selected on the Person Data Entry Employment page.

Users can now select a child care facility when the employer type is a faith based organization.

A trainee's current position will default to the newest position created as long as there is no end date set in the employment record.

Error message correctly appears when a training session is created without a Training Facility.

Bug that prevented the multi-date session schedule from appearing appropriately has been fixed.

Reports and Custom Searches

The Training Session Roster report now includes all registration statuses.

Bug that prevented a training registration custom search from displaying records correctly has been fixed.

Trainee Education Search and Trainee Employment Search have been added to the list of Custom Searches.

Online Training Calendar

Bug that prevented agency configurations and customizations from appearing correctly on the Online Training Calendar has been fixed.

Users can sort the Events Listing on the Online Training Calendar by clicking on the column header of each column.

Navigation buttons have been added to the Online Training Calendar to make it more user friendly and easier to navigate.

The Online Training Calendar's Training Session Information page has the sponsoring CCR&R's contact information posted. This information is pulled from the Agency page that the agency's Database Administrator updates quarterly.

Statewide training calendar capabilities have been added to the Online Training Calendar feature.

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Version 2.0 Release Notes
October 9, 2010

Additional documentation can be found in the TTAM Version 2 Overview document.

Data Entry

Each TT related database (Early Care and Learning Facilities, Classrooms, Training Facilities, Institutions, Persons, Trainee, Trainer, Trainings and Registrations) has been enhanced with new search fields. Two new databases have been added:

• Institutions: contains data associated with institutions that grant degrees (education), licenses, credentials, or certificates; and
• Persons: integrated person view that allows agency users to view all information related to a given person, including training tracking and technical assistance related data. This represents the biggest change for this release.

Administration

A new menu option under Data Entry, "Custom Data Types", contains new custom data management features and expands on the available custom data types. This menu option is only visible to those users with administrative rights.

Agency Profiles

• Online Training Calendar: The online training calendar profile allows your agency to have customized views of the training data stored in the TTAM database. TTAM will use this profile data to generate an online training calendar having the look and feel of your agency's web site.
• Trainee Training Transcript: The training transcript profile allows your agency to have customized views of the training registration data stored in the TTAM database for each trainee. TTAM will use this profile data to generate a customized trainee training transcript that can have the look and feel of other documents generated by your agency.

Custom Search

New custom search categories have been added for the new Person and Institution databases. In addition, a new Action Log query set has been added as well. For all custom search reports, the results can now be sorted after display. The column headers (field names) can be clicked to sort in ascending order.

Database Structure

The database software has been upgraded to allow for new features and increased performance.

Bug Fixes

Training Session Funding entries can now be added to training sessions.

A bug prevented Training codes configured by the Database Administrator from appearing in a drop-down list on the Training Data Entry General screen. If an agency's Database Administrator has configured training codes these codes will now appear in the drop down list as appropriate. (Note: the codes will only appear if the agency settings are set to use configurable training codes. This can be done by going to My Profile - User Agency and checking Use Configurable Training Codes.

Bugs that have prevented the TA Statistical Reports from running correctly have been fixed. The reports should now run as expected.

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Version 1.1.14 Release Notes
July 10, 2010

User can now see a child care facility's primary owner in the search results when conducting a child care facility search on the Trainee Employment page.

User is now required to activate training credits before creating a training session.

User Name Added to search fields

User Name has been added as field in the custom search function for trainees, trainers, training sessions and registrations. Users can select this field as a search criteria as well as a query result.

User Name value now appears in the search results when conducting a trainee search for training registration.

Bug Fixes

A bug that incorrectly displayed Training Session times has been fixed.

A bug that prevented users from accurately updating Training Facility data has been fixed.

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Version 1.1.13 Release Notes
March 25, 2010

Birth Date and Social Security Number Change

New Trainer and Trainee records will no longer require the individual's birth date and last 5 digits of the Social Security Number (SSN). The fields will still be present to allow agencies that collect this information to continue doing so. Trainers and trainees can also be identified by a unique User Name instead of the Individual ID created by the system using these two pieces of information. If the individual's birth date and SSN are entered, a user can select the Set DOB/SSN as User Name button to use the same convention as before (yymmdd#####) to create the User Name. However, users can overwrite this information with a unique user name instead. The User Name field is a required field and must be entered before a new record can be saved. User Name is checked for uniqueness across all TTAM databases nationwide. If the User Name already exists, the agency user will receive a message and must enter a different User Name in order to save the record.

Phone Number Change

Trainer and Trainee records will now accept a dash (-) in the phone number field. Users can now enter the phone number with or without the dash (-).

Training Registration Screen

The list of trainees on the Training Registration screen are now alphabetized by the registrant's last name.

At the bottom of the list of registrations users will now see a tally of the total number of registrants as well as a tally of registrants within each registration status.

Training Portal Changes

Security concerns have prompted us to reset the passwords for the Training Portal. The last four digits or the trainer's/trainee's SSN is no longer his/her password for the Training Portal. All trainers/trainees must reset their passwords before they can login to the training portal. A link on the login screen will allow the trainer/trainee to request their password be reset, and an email will be sent with instructions. After the password is reset, an email confirmation will also be sent to alert the user that the password has been changed. This same email notification will be sent whenever the password is reset. These email notifications require the trainer/trainee to have a valid email address in order to access the training portal.

Trainees can now create a record in TTAM via the Self-Registration feature in the Training portal of TTAM. Trainees that wish to attend training, but are not yet entered into the agency TTAM database, can complete the initial form to add themselves to the database. A trainee has the choice to create his/her record through a new three-step process or via a single screen registration form. A trainee must have an email address to use this feature so he/she can receive the confirmation email as well as password reset instructions. After completing the registration process, a trainee will be able to update his/her record, access the training calendar, and register for trainings online.

Trainees will also be able to set or change their Home Agency from the Training Portal. When a trainee uses the Self-Registration feature he/she can establish his/her Home Agency by simply registering for a training offered by that agency. He/she can also search for agencies within a specified distance using the Agency Search feature. Trainees who already have a record in TTAM can also use the Agency Search feature to change their Home Agency.

The Training Class Search screen now allows trainees to search for all classes in their state or another state of their choice. By default the state will match the trainee's address but the information can be changed with each training search.

Bug Fixes

A bug that hid a trainee/trainer from view when an employment record was removed has been fixed.

A bug that created an “Unexpected Error” message when a user creates a trainee record has been fixed.

A bug that prevented users from searching for trainings using the Contains option with the Training Title has been fixed.

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Version 1.1.12 Release Notes
March 24, 2010

An Agency Update page has been added to NACCRRA's Suite of Data Services that will help NACCRRA maintain accurate information about each agency using one or more NDS applications (NACCRRAware, TTAM, or CCO). This includes the agency name, address, phone, website, and NDS contact person.

After this release, a Database Administrator from each agency will need to review and update the Agency Update form when first logging into an NDS application. Administrators will then see the update page every 90 days, and will need to review and approve the agency information or make appropriate changes.

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Version 1.1.11 Release Notes
February 19, 2010

The NACCRRAware provider database and the TTAM database have been integrated. This allows agencies to update records in either application through a common data source (CDS) with updates immediately reflected in NACCRRAware, TTAM and Child Care Online.

Training Credits

The Training Credits page has been updated to align the TTAM content areas with the CDA content areas.

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Version 1.1.10 Release Notes
November 21, 2009

General Changes

Configurable city and county fields for Trainees/Trainers were added. Under the Administration section, Database Administrators will be able to add specific city and county values before they are displayed on the data entry screens. Users will be able to select a city or county from a drop-down list or select Other from the list and populate a text box field with the appropriate city or county information.

Training Tracking Changes

Configurable fields for the list of actions for the Trainer and Trainee Action Logs have been added. A Database Administrator can configure this list under the Administration section of TTAM.

Configurable fields for Training Codes have been added. Database Administrators will need to turn on the Configurable field under My Profile - User Agency. Then Database Administrators will need to add specific training codes to TTAM so that users have a set list of Training Codes to choose from. This is done under Administration - Customize Data Elements. If a Database Administrator chooses not to turn on the configurable field feature, users will have a text field to enter codes created by each user.

Database Administrators have a new ability to change a Trainee's registration status from Completed to Enrolled. Users can then change the Enrolled status to Completed, Withdrawn, No Show, etc.

Trainee City, Trainee County, Trainee State, and Trainee Zip fields were added to result field choices for the Training Registration Custom Search.

Users can export data from a Custom Search via an XML, Excel (ASCII tab delimited text format), or CVS format so that the data can be used with other software applications to create sign-in sheets, certificates, etc.

TA Management Changes

The Child Care Facility Search Results screen has a Primary Owner column (pulled from the First Name and Last Name fields in NACCRRAware) that has been added to help users identify a Child Care Facility that does not have a Business Name (i.e. Family Child Care providers).

The required fields on the Common Resource Data Entry – General Information Screen are now appropriately marked with an asterisk (*).

The Classroom Data Entry page has the phrase "Child Care Facility" instead of "Center" to accurately incorporate Family Child Care and other non-center types of care.

The term "Work" was added to the City, County, State, Zip, etc. fields on the Employee Addition Form to clarify the information for users.

The "Add Center Name to Project Name" check box has been added to the TA Project Data Entry - Creation Form when a user creates a new TA Project; clicks on the Update button within a TA Project; or navigates to the Project screens from the Data Entry screen.

Due to the complex nature of the data entry needed to create a TA Episode or a TA Recipient via the Data Entry screen, the ability to create these records has been removed from the Data Entry screens. Users can search for existing TA Episodes and TA Recipients from the Data Entry screen. However, users will now create these records under the Project section of the database, streamlining the data entry process.

"Recruitment Phase" was added to the list of options in the Phase field in TA Projects and TA Episodes.

"Language Used" field has been added to Phone and Email TA Episodes.

Users are no longer able to create, delete, or modify National Level Initiatives. This provides a level of security for initiatives created at the national level. Users will now submit requests for a national level initiative to the NDS Help Desk.

When a Database Administrator navigates to User Management via the NDS Apps menu, the program opens in a new window instead of opening in the current window.

Bug Fixes:

Bug prevented users from selecting Trainers, Trainees, Training Facilities, and Child Care Facilities with an apostrophe (') in the title. This bug has been repaired and users should be able to select records with an apostrophe in the record name.

Bug prevented the trainers and trainees from searching for trainings and viewing past and upcoming trainings on the Training Tracking Public Portal (https://training.naccrraware.net/training/). This bug has been fixed and the portal is working correctly.

Bug was preventing users from getting accurate results when running Training Session and Training Registration Custom Queries using date parameters. This bug has been repaired and the queries are producing accurate results.

Bug allowed users to see facility data created by other agencies. This bug has been fixed and users should only be able to see facility data created by their own agency.

Bug sent users back to the search page when they clicked on the Previous link of the third page or higher of the Classroom, Child Care Facility, Initiative, Project, Episode, Recipient, or Specialist results screen. The bug has been fixed and users can navigate appropriately through the results screens.

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Version 1.1.9 Release Notes
August 15, 2009

The system architecture was updated to allow for more seamless data exchange among all NDS applications. For more information about the fields that were updated please refer to the Help Screens.

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Version 1.1.8 Release Notes
August 8, 2009

Implementation of the new User Management utility was added to Training and Technical Assistance Management (TTAM). Database Administrators for all NDS Applications will manage users via the User Management utility. TTAM administrators can access the utility by clicking on User Management in the NDS Apps menu. TTAM administrators can also access Update Logs that show a record of any updates applied to users.

Fixes were applied to enhance usage auditing and security.

Additional information and instructions are available on the Help screen in User Management.

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Version 1.1.7 Release Notes
June 29, 2009

Error message that appears when creating a training registration without selecting a trainee is clear.

Allows creation and update of agency without selecting parent agency or primary contact person.

User can now create a TA Episode Time without being required to select a specific classroom.

Fixed custom search status option values. The search would pull inactive records even if Active was set as a search criteria. This bug has been resolved and only active records will be pulled if active status is included in the search criteria.

Fixed TA Recipient search error. User is now able to enter search criteria in the TA Recipient Search Screen and will not get an error message.

Fixed TA Recipient and TA Episode Time status issue. Both were set to a default Inactive status. Now the default status is Active.

Fixed bug that prevented removing users that had created and stored action logs.

Other various updates and bug fixes were released to improve performance.

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Version 1.1.6 Release Notes
June 29, 2009

A fix was applied that eliminates duplicate person problems related to creating or updating a TA specialist.

The layout was updated so that the menu structure follows the menu structure used in other NDS applications.

Various data entry menu displays were fixed.

Various validation errors are now correctly handled.

Other various bug fixes and updates were implemented for better performance.

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Version 1.1.5 Release Notes
June 13, 2009

Single Sign On (SSO) capability was added to Training and Technical Assistance Management (TTAM). SSO allows users to navigate from one application in NACCRRA’s Suite of Data Services (NDS) to another without having to open a new web page and log into an additional program. If your agency is not using the other NDS programs, or if a user account does not have authorization to access another, NDS will notify the user that he/she does not have access to that application.

SSO has two login fields: User ID and Password. However, the Agency ID will be added to a user’s current NACCRRAware User ID. The Single Sign On login looks like this:

User ID: UserID@AgencyID
Password: xxxxxxxx

Users will be able to access a feature that will allow them to continue using their "old" NACCRRAware user credentials for a period of time. If a user has the same User ID for multiple applications but different passwords for each application, the SSO password will match the user’s NACCRRAware password.

Various bugs were fixed and the code was restructured for better performance.

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Version 1.1.2 Release Notes
May 7, 2009

The TA off-site episode page layout was updated to match the TA on-site episode page.

Various bug fixes.

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Version 1.1.1 Release Notes
May 4, 2009

A bug that was causing problems with the addition of trainees and trainers because of incompatibilities with geocoding software was fixed.

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Version 1.1.0 Release Notes
May 3, 2009

Technical Assistance Management functionality was added and integrated with Training Tracking.

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Version 1.0.14
April 9, 2009

This update addresses the registration email concerns by doing the following:

• Allows agency admins to turn off the sending of training registration related emails. This is done through the "My Profile" section.
• Uses the following business rule in setting the from address for registration related emails: System first tries the currently logged in user's email address. If the currently logged in user does not have an email address set, system then uses the current user's agency email address next. If this is also not available, system uses the default email address contained in the application.properties file.
• Provides additional details in the registration related emails. Emails now include the training information (training name, training code, and the session date), agency user information (agency user's full name, agency name, and web site), and indicator indicating which server machine the message was generated. Server name is retrieved from the application.properties file.

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Version 1.0.13
March 11, 2009

This update fixes the problem with trainer visibility. With this update, users are now able to see trainers correctly based on their visibility settings. This update also fixes the problem with the trainer selection option which showed only local trainers when creating a training session.

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Version 1.0.12
March 9, 2009

This update allows the use of external properties file (Common.properties) for setting the SMTP host.

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Version 1.0.11
February 14, 2009

This update fixes the Training Session Participant Summary Report by removing the duplicate listing of training sessions.

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Version 1.0.10
February 4, 2009

This update provides the capability of setting registration status to no-show.

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Version 1.0.9
February 2, 2009

This updates adds both the Pending and Enrolled columns to the Training Session Participant Summary Report.

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Version 1.0.8
November 1, 2008

This version contains the following changes:

• Added county field to the trainer and trainee custom searches
• Added fields from training_session_event and training_facility tables to the training session and training registration custom searches
• Added the registration payment custom search

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Version 1.0.7
October 3, 2008

This version includes the registration payments reporting functionality specified in the TT Task Order - Payment Reports. In particular, this version adds the Trainee Registration Payments Report and Training Session Payments Report and provides custom query capabilities for the registration and registration payment data.

The Trainee Registration Payments Report can be accessed using Reports ==> Trainee Reports ==> Individual Trainee Registration Reports to get the listing of trainees and selecting the "Payments" button next to the desired trainee.

The Training Session Payments Report can be accessed using Reports ==> Training Reports ==> Training Session Roster/Payments Report to get the listing of training sessions and selecting the "Payments" button next to the desired training session.

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Version 1.0.6
July 22, 2008

This version includes a bug fix for the Individual Trainee Registration Report so that trainees with the same name but different individual IDs are all reported separately.

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Version 1.0.5
July 14, 2008

This version implements the functionality for capturing registration payment information.

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Version 1.0.4
March 25, 2008

This update provides the Individual Trainee Registration Report (previously known as Person Training Registration Listing). This report is available from the Trainee Reports page.

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Version 1.0
January 20, 2008

Initial Release of Training Tracking.

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